Admin /Travel Assistant Job at UNV With 1000 USD Salary Monthly:

Details

Mission and objectives

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfil their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Context

The UNV Job Profile for the Admin/Travel Assistant can be used in entire UNICEF administration, as the administrative focal point for a section that is outside of the office’s administrative section. The Administrative / Travel Assistant is accountable for procedural and some specialized communications, and operational and administrative support services. It is worth noting that this UNV position covers a broad range of functions, however, depending on the context, the incumbent may focus on all, some, or only one or two areas with great depth. Therefore, if this is the case, this can be made clear in teamwork plans as well as individual performance plans. However, for the incumbent to remain within the UNV level of accountability, one, or a combination of the functions highlighted as “specialized” should not encompass the majority of their time.

Task description:

Within the delegated authority and under the supervision of the Administration Officer or his/her designated mandated representative(s), the UNV Registry Clerk will: • Maintain the filing system in accordance with an established classification system. • Provides advice and assists staff members by processing requests for visas, identity cards and other necessary personnel-related documents, in accordance with the requirements of the United Nations and the country of the duty station location • Drafts correspondence, including Notes Verbal, memoranda and reports via oral instructions, previous correspondence or other available information sources, in accordance with standard office procedures • Registers all incoming and outgoing Travel Requests TRQ, Purchase Requests PRQ, Travel Claim submitted to Travel Unit. Registers all outgoing payment requests, visa forms and applications for visas in the registry book for proper tracking and follow up. • Receives and scrutinizes supporting documentation for all travel claims. • Responds to queries relating to the area of responsibility. • Updating Travel Database on daily basis for the arriving and departing travelers. Timely flight reservation on UNHAS, UNAMA, Kam Air and PACTEC for all local missions inside and outside the country • Briefing new arrivals on airport pic and visa arrangements • Obtaining VIP airport access for senior management • Perform any other related tasks as may be required or assigned by the supervisor. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Provide annual and end-of-assignment self-reports on UN Volunteer actions, results, and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Note: only female applicants will be preferred for this assignment.

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