Communication Associate Job at UNICEF for High School Graduates in Kabul:

About UNICEF Afghanistan

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, “Hope”

Job Summary Communication Associate Job at UNICEF for High School Graduates in Kabul:

Purpose for the job:

The Communication Associate (FT) will support the UNICEF Afghanistan Communication and Advocacy Section with the administrative, financial, human resources functions along with selected communication functions. The incumbent will work under the direct supervision and guidance of the Chief of Communication and Advocacy or section OIC.

Under the supervision and guidance of the supervisor, the Communication Associate will support in carrying out a range of programme support functions to help develop, implement and monitor their ongoing programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

The Programme Associate works in close collaboration with a range of staff in UNICEF Afghanistan, UNICEF’s regional and headquarter offices, external partners and agency counterparts in support of programme design and delivery. S/He will provide regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.

Duties & Responsibilities

Summary of key functions/accountabilities:

Administrative:

• Oversee all procurement for equipment, supplies and services for supporting section including, but not limited to, checking availability of vendors, obtaining quotations, and finalize contracting.
• Process travel authorization in VISION, obtaining approvals through SharePoint and using appropriate funding source.
• Maintain updated telephone tree for supporting section.
• Support supervisor with overall organization matters and all types of clearance processes within the section.

Financial:

• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
• Prepare monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Assist to prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Assist in planning fund utilization according to workplan activities and support the Sections in managing funds.
• Carry out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.
• Carry out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
• Provide support with cost estimation for the procurement of services (consultancy) and equipment.
• Process timely payment through ACO BSC.

Human Resource support:

• Create PRQs (for individual consultancy) and FCs (low-value contracts, interns, UNVs) and obtain approval using appropriate funding sources.
• In coordination with ACO HR, ensure contracts/offers are issued before contract start date.
• Support with no-cost extension or cost-based extension with required documents are submitted to HR in a timely manner.

Others:

• Performs other duties as required.

Impact of Results:

• Streamline administrative and operations functions: day-to-day administrative, HR, and operations activities and actions are completed in a timely manner.
• Management: The section’s budget, roster of staff and contractors, and other critical monitoring functions are regularly updated and maintained.
• Capacity building and support: UNICEF Country Office colleagues are provided with professional expertise and advice on administrative and operation functions as required.
• Coordination and collaboration: strong inter and intra-agency coordination and collaboration is ensured.

Job Requirements

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of six years of administrative or clerical work experience is required.
• For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years.
• Previous experience in similar programme support functions is an asset.
• Strong interpersonal skills in being able to develop and maintain effective working relations with a diverse range of stakeholders.
• Ability to work independently, be proactive and possess strong organizational skills, with good attention to detail.
• Fluency in English is a must, good writing skills are needed. Fluency in Pashto and/or Dari is also required.

Submission Guideline

This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is:a role with direct contact with children, works directly with children, is a safeguarding response role.Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) applies.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

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